Event Management

Successful large scale events require a team of specialists, from concept developers to script writers to event or exhibit designers to architects to fabricators to project managers to production and site managers.

Belinda will assemble the best team of specialists for your event - no matter what the size - who will assist with Concept Development, Planning, Project Development, On-site Implementation, and Dismantling & Wrap-up.

Concept Development

• Creation of an event from scratch
• Development of initial concepts into a distinct event, reflecting the aims and goals of the project
• Transformation of creative concepts into practical & cost-effective solutions
• Creation of detailed designs
• Development of program themes into concrete plans

Planning

• Development and management of timelines and schedules - including prioritising of tasks, who's responsible and critical path
• Development and administration of budgets - including control of costs & keeping projects within budget
• Negotiation of contracts for resources including:
  • general contractor when building is required
  • technical production requirements such as audio, lighting, video projection, outside broadcast, stage & set construction, special effects & satellite links
  • outdoor site requirements such as tents, temporary seating, amusements, fencing, garbage facilities and amenities
  • staff, production personnel and volunteers
• Liaison with and reporting to management & committees; and clear communication of project details and schedules co-workers and clients
• Negotiation with governing bodies and government authorities

Project Development

• Design and development of venue plans and site overlays
• Oversight and management of set, stage and exhibit fabrication
• Oversight and management of graphics & multi-media production
• Development of scripts
• Negotiation of contracts for program components such as speakers, artists & MCs
• Coordination of shipping requirements
• Procurement of licences and permits
• Organisation of logistics details including load-in and load-out schedules; transportation; movement within the venue; catering; security & medical facilities
• Liaison with protocol departments for VIP requirements including security and ceremonial program elements
• Development of adverse weather plans

On-site Implementation

• Implementation of venue plans and site overlays
• Oversight and management of all aspects of construction & installation
• Coordination of resources
• Management and supervision of contractors, staff, crew and volunteers
• Adherence to Health & Safety best practice
• Day to day site and program management
• Stage management including running of rehearsals, technical run-throughs and sound checks

Dismantling & Wrap-up

• Oversight and management of all aspects of pack-down and deconstruction including salvage, recycling and waste disposal
• Breakdown of venue plans and site overlays, returning the site to original condition [unless agreed to otherwise]
• Coordination of resources
• Management and supervision of contractors, staff, crew and volunteers
• Adherence to Health & Safety best practice
• Post-event review & reporting

Can we assist you with your next event? If so, please contact Belinda via email or on +61 418 645 971.